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Procurement Infograph
PROCUREMENT

What

Efficiency and control can reduce overhead costs. To further manage risk Gate Three makes available the Procurement Bundle which monitors and manages project finances and dollars spent.

In the Procurement process estimating details captured early in the pre-construction stage are now dissected to customizable cost codes and accounts to create a project budget. After which the tight linkage Gate Three offers between your internal cost accounts and budget lines ensures you have complete financial control of every dollar.

With your costing and budget established you are ready to commit spend to your subcontractors with Contracts and to your trades/suppliers with POs. All Gate Three modules offer full integration into your current procurement processes and project workflow. Alternatively Gate Three is embedded with over 60 years of construction project management best practices. True enterprise value can be realized when analyzing Gate Three’s robust costing data amassed from each project to further reduce costing risk in future projects.

BUDGET

Track all budget transfers, changes, commitments, costs, and billings against your budget lines

CHANGES

Create and issue project and sub-contractor Change Orders which automatically updates Budget, Costing and Billing

Contracts

Create and manage the project costing using a standard set of cost-codes.

Costing

Create and manage the project costing using a standard set of cost-codes.

PO / Invoices

Create and manage the project costing using a standard set of cost-codes.

Why

Linking cost accounts to budget lines protects profit margins. Gate Three's Procurement Bundle only issues Contracts and POs once they have been approved and associated to project budget lines. The integration of cost management into project workflow considerably reduces exposure to financial risk and protects the firm’s fiscal results.

A few of our favorite features of the Contract Management Module, is the ability to review and revert requisitions through the workflow process in real time.Another feature is that everything is in one centralized location; you are able to view the contracts, tracking documents, workflow all within the requisition. We are very pleased with the Contract Management Module and enjoy working with it. - Sue and Malinda, Contract Administrator

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Control

Construction documents such as Submissions, RFIs, Change Orders, Daily Site Reports, Photos and Milestones are logged, tracked, shared and stored for all stakeholders to use according to their role-based Access Control Level. Workflows are easily configured to ensure the project is run in a controlled manner.

Gate Three controls the project budget and costs by automating commitments, changes, and approval of pay applications, POs, time cards. and invoices.

With complete control of every document, dollar and process you take control of your project.

Reduce Risk

Construction projects are riddled with many potential risks - scope, budget, schedule, safety and quality. Gate Three reduces scope risk through its integrated change control workflow. With a clear view of project budget details and of all key milestones Gate Three reduces project budget and schedule risk. It enables you to reduce risks related to safety and quality by integrating your QA/QC programs with the rest of your project.

Better Decisions

Gate Three is an integrated management system that incorporates a communication platform, document management, electronic workflows, cost and budget controls, billing and cash flows, milestones, and management reporting.

With everyone on the same page, with the single version of the truth you have set the foundation for electronic collaboration. Having a single source for data/information storage provides visibility into the important details needed to make profitable business decisions.

Efficiency

Gate Three significantly boosts productivity across all departments/stakeholders since data doesn't need to be entered twice and is always available on demand regardless of where you or your teams are located.

Once you and your team have mastered Gate Three on your first project then you’ve initiated your first project database which you can leverage going forward.

With your first Gate Three project under your belt not only are you going to be more proficient on your next project but you have also begun building your project database which can be digitally analyzed and leveraged going forward.